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E-Visits with MyChart

An E-Visit is an appointment with your Ballad Health primary care provider through MyChart for Ballad Health. It is a convenient, affordable and secure way to access care for 18 common, non-urgent medical issues.

Unlike a traditional doctor’s appointment, E-Visits take place entirely online through MyChart’s secure messaging features.

Patients must have an established relationship with the provider to be able to submit an E-Visit. This means you must have seen your primary care provider within the last 365 days or have an upcoming appointment within the next 180 days.

How do E-Visits work?

  1. Log on to your MyChart account, click the “Visits” tab and click “Request an E-Visit” to complete a symptom questionnaire.
  2. Pay $30 by credit card or through your Health Savings Account (HSA).
  3. Receive your doctor’s instructions and prescriptions (if needed) through MyChart’s secure messaging the same day, if submitted by 3 p.m.

*Please note: Prescriptions for controlled substances, such as narcotics, require you to be examined and treated in-person at your primary care provider’s office. Controlled substances will not be prescribed during E-Visits.


Have questions?

About your care

Please call your primary care provider’s office.

About billing

Please call us at 866-517-5873.

About setting up a new MyChart account

If you don’t have a MyChart for Ballad Health account, sign up for MyChart today.

Other questions?

Please see our frequently asked questions below to learn more about how E-Visits work.


Frequently asked questions

What conditions can be treated with an E-Visit?

An E-Visit is an electronic checkup between many Ballad Health primary care providers and their patients about non-emergency health issues, including:

  Ages
Symptoms/Problem Less than 2 months 2 to 23 months 2 to 17 years 18+ years
Acne     1
Breastfeeding problems     2
Cough  
Diaper rash   3  
Diarrhea  
Fatigue    
Flu/flu-like symptoms    
Hay fever     4
Head lice  
Headache    
Heartburn    
Insect bite  
Outer ar/swimmer's ear    
Pink/red eye   5
Rash/contact dermatitis    
Sinus problems    
Sunburn    
Urinary problems    
Vaginal discharge/irritation    

Chart notes: (1) 12 years & up; (2) 10 years & up; (3) up to 4 years old; (4) 6 years & up; (5) 12 months & up

All E-Visit communication between you and your provider is done in writing within MyChart. There’s no need for an office visit or video communication.

After reviewing your medical information and symptoms, your provider will recommend a treatment plan.

If you’re experiencing a medical emergency, please call 911 immediately.

If you have an urgent, non-emergency medical need, please call your primary care physician’s office or visit a Ballad Health urgent care clinic.

Who is eligible for an E-Visit?
  • Established patients of certain Ballad Health practice who have been seen by their provider within the last 12 months
  • Find a list of eligible practices*
  • Patients who have a MyChart account

*For eligible practices, see “What facilities use MyChart?” below.

Not eligible for an E-Visit

  • Patients who have not been seen by one of these Ballad Health primary care providers within the last 12 months {need link}
  • Patients who don’t have a MyChart account
I’m an established patient but don’t have a MyChart account. How do I get one?

You can request a MyChart activation code from an eligible provider’s office*, either in person or by calling during business hours.

If you call to request an activation code, the Ballad Health team member handling your call will send a code to your preferred email address.

You can also access our self-sign-up feature – no activation code required!

*For eligible practices, see “What facilities use MyChart?” below.

How much does an E-Visit cost?

Each E-Visit costs $30.

You can pay for the E-Visit using a credit card or your Health Savings Account (HSA). However, Flexible Spending Account (FSA) cards cannot be used.

If your Ballad Health provider determines your medical concerns require an in-person evaluation, you will not be charged for the E-Visit.

Does my insurance cover the cost of an E-Visit?

Most insurance plans, including Medicare, do not cover the cost of E-Visits. You are responsible for the $30 per E-Visit fee.

Ballad Health doesn’t file insurance claims for E-Visits.

Who will respond to my E-Visit?

A Ballad Health provider (physician, physician assistant or nurse practitioner) will review your medical record and questionnaire answers and provide personalized treatment recommendations.

These providers work in Ballad Health’s primary care physician offices.

Will my primary care physician perform the E-Visit?

E-Visits directed to your provider will be completed Monday through Friday (except holidays) if your request is entered before 3 p.m. After 3p.m., E-visits will be completed the following business day by 10 a.m.

What’s the process for completing an E-Visit?
  1. Log in to your MyChart account.
  2. Read and accept the Terms and Conditions of Use.
  3. Click the “Visits” tab.
  4. Click “Request an E-Visit.”
  5. Enter your billing, contact and credit card information.
  6. Confirm your credit card information.
  7. Select the reason for your E-Visit from the list of symptom choices.
  8. Select your primary care provider.
  9. Select your preferred pharmacy.
  10. Answer a series of questions, including treatments and medications you’ve tried based on the symptoms you selected.
  11. Preview your responses to ensure the information is complete and accurate.
  12. Submit the E-Visit questionnaire to Ballad Health. If you cancel before clicking “Submit,” your credit card won’t be charged.

You’ll later receive a treatment plan through MyChart from a Ballad Health provider.

If you need a prescription, it will be sent directly to the pharmacy you specified.

In some cases, the provider might decide it’s best to speak with you by phone. In this case, you’ll be asked to provide a phone number where we can reach you.

When can I submit an E-Visit?

You can request an E-Visit online 24 hours a day, and seven days a week.

When will Ballad Health respond to my E-Visit?

E-Visits directed to a specific provider will be completed Monday through Friday (except holidays), if your request is entered before 3 p.m. After 3 p.m, E-visits will be completed the following business day by 10 a.m.

E-Visits will not be answered on Labor Day, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Easter, Memorial Day or the Fourth of July.

How long does an E-Visit take?

You should plan to spend about 15 minutes completing your E-Visit. You cannot save a draft to continue later.

How do I change an answer after I submit my E-Visit form?

If you haven't received an E-Visit response yet, call the provider you specified in your E-Visit and provide the correct information.

If you have received a response, just reply within the E-Visit and let the provider know about the change or the additional information you would like him/her to know.

Can I submit an E-Visit for a family member or my child?

To ensure patient privacy and accurate medical records, you cannot submit an E-Visit for a family member from your MyChart account, even if it’s for someone on your insurance, such as a spouse, parent or child.

What is included in an E-Visit?

A healthcare provider will review your E-Visit answers and medical record to recommend treatment.

The $30 fee does not include the cost of prescription medications, lab tests or X-rays, if any are needed.

Requests for refills, handicap placards or work/school notes or letters cannot be addressed during an E-Visit.

If I don’t agree with the recommended treatment or advice, do I have to pay?

Yes, you will have to pay for the E-Visit, even if you don’t agree with the provider’s recommended medical treatment or advice.

What if I have questions after my E-Visit?

If you have questions about your care, please call the office where the E-visit was submitted.

You can also call 866-517-5873 during business hours (8:30 a.m.-5 p.m.) for assistance.

I’m feeling worse. What should I do?

If your symptoms get worse after completing an E-Visit, please call the office where you E-visit was submitted.

If you have an urgent medical concern or medical emergency, please call 911 immediately.

Can I use my smartphone or tablet for my E-Visit?

All you need to complete an E-Visit is a Web browser and internet connection.

You can use the Web browser on your laptop, desktop computer, smartphone (iPhone, Samsung Galaxy, etc.) or tablet (iPad, Google Nexus, Samsung Galaxy Note, etc.) for an E-Visit.

However, you cannot use the MyChart for Ballad Health app for an E-Visit at this time, but that function is coming soon!

Will the E-Visit become part of my medical record?

Yes, the E-Visit will become part of your permanent Ballad Health medical record, and it will be available to healthcare providers who provide you with treatment now and in the future.

Are my E-Visit and online medical record secure?

Yes, Ballad Health takes great care to ensure your health information is kept private and secure, including E-Visits and your MyChart activity.

Your account can’t be accessed without your unique password. Also, the MyChart system uses the latest 128-bit SSL technology to automatically encrypt your E-Visit session.

Unlike email, you must be securely logged into MyChart to complete your E-Visit.

I’m having technical difficulties with an E-Visit. Who should I contact?

Please call your Ballad Health primary care provider’s office, and a team member will help you.

What facilities use MyChart?

You can use MyChart for services provided at any former Wellmont Health System location, including:

  • Bristol Regional Medical Center
  • Hancock County Hospital
  • Hawkins County Memorial Hospital
  • Holston Valley Medical Center
  • Lonesome Pine Hospital
  • Mountain View Regional Hospital
  • Takoma Regional Hospital
  • Takoma Medical Associates clinics and offices
  • Unicoi County Hospital
  • Wellmont CVA Heart Institute clinics and offices
  • Wellmont Medical Associates clinics and offices
  • Wellmont Urgent Care clinics